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Parent Resources

KILBY AND COUNTY PROCEDURES

Kilby and the county have policies and regulations to create a cohesive academic community where students can learn in a safe and organized environment.

CARE OF TEXTBOOKS, LIBRARY BOOKS, AND ELECTRONIC DEVICES

 Students are responsible for all textbooks, library books, electronic devices, charging cords, and cases issued to them during the school year.  Payment is required for all lost or damaged items.  All monies collected are recorded by the school’s Finance Specialist and paid to the proper fund for replacement purposes.

 

BREAKFAST AND LUNCH

Hot breakfast and lunches are served every day free of charge for every student.

  • Breakfast is served between 8:30 a.m. - 8:45 a.m. each day.
  • Please check your child’s schedule for their designated lunch time.

 Eating with peers is an important part of a student’s social development. We also plan many celebrations during our lunch time such as Honor Roll Ice Party, Attendance Celebrations, etc.

 If parents are coming to eat lunch with their students:

  • Please consider doing it only on special occasions
  • Please no more than two family members will be permitted due to limited spacing
  • Please stay in the designated area for parents to eat with their students
  • If younger siblings are eating too please keep an eye on them
  • Parents are asked to clean up after themselves once they have finished eating
  • Please remember to pick up your ID in the front office when you return your visitor’s badge.

 Please consider volunteering before or after eating lunch with your students. We love having parents volunteer!

 

 DRESS CODE

Please be aware that the Prince William County Schools Code of Behavior defines the dress code for all schools in Prince William County and the code will be enforced at Kilby Elementary.

 At Kilby please:

  • Tasteful and traditional school attire is expected for both students and adults when in the school.
  • Clothing should be clean and neat and conform to the standards of good taste and decency.
  • Clothing that is unacceptable includes halter-tops, dresses or tops with spaghetti straps, short-shorts, and clothing that exposes the stomach, hips, or underwear of the wearer.
  • Clothing with wording or graphics that are suggestive, or which serves to bring attention to private parts of a student's body (i.e., writing across the seat of pants/shorts) is not allowed.
  • Jeans or overalls must be worn in such a manner as to not present a problem to the wearer in terms of ability to walk or move about the school.
  • Clothing that depicts suggestive, vulgar, or obscene language or graphics, weapons, drugs, drug paraphernalia, alcohol, or gang symbols are not permitted.
  • Bandanas or forehead bands are not permitted for any students.
  • Hats/caps will not be worn inside the building.
  • Rubber-sole sports shoes are recommended due to the daily recess period and increased P.E. classes.
  • Loose fitting sandals and flip-flops are not safe for school wear.

Hoodies, hats, and sunglasses must be removed from head once in the building.

 

CELL PHONES

Students are permitted to bring their cell phone to school. However, once students are in the building, the cell phone is to be silenced and placed in their back packs. Students are not permitted to have their phones on them throughout the day.

During state assessments, like the VA SOL, 3rd-5th grade students will be asked to show their teacher their phone is off. A cell phone ringing during an VA SOL could impact a student and cause an irregularity which in turn may result in them having to take the VA SOL again.

 

CONFLICT RESOLUTION

Should you have questions or concerns regarding your child, we ask that you first touch base with the classroom teacher. The classroom teacher should serve as the first point of contact, as the teacher is usually privy to most information regarding your child. If, after reaching out to the classroom teacher, a resolution was not established, please contact one of our school’s Assistant Principals, Amy Tuthill or  Teresa Woodson. If you find that you are displeased with the outcome, please contact our school’s Principal, Chanel Evelyn. We value our partnerships and strive to maintain positive relationships with all stakeholders.

 

PARENT ORGANIZATIONS

The Kilby Parent Teacher Association (PTA) promotes the educational welfare of our students. Parents are encouraged to join and participate in the activities of the P.T.A.

 The Kilby Advisory Council consists of parent and teacher representatives. The purpose of the Kilby ES Advisory Council is to collaborate with the principal to assess the educational needs of the school and to provide input on the school plan and operational budget. The advisory council is made up of the principal, assistant principal, five parents, eight staff members and a PTA board representative. The eight staff members will represent the following areas of the school: each grade level, special education and/or specialist and classified. The council meets quarterly (date/ time subject to change due to interest). Parents wishing to speak during open chair, must contact Mrs. Evelyn about the subject you wish to address so it may be added to the agenda.   

 ALL parents are invited and encouraged to participate in the Kilby P.T.A. and the Kilby Advisory Council.

 

PARENTVUE

 ParentVUE is the highly secure internet-based application that PWCS uses to:

  • provide  parents/guardians immediate access to grades
  • bus information
  • class schedules/teachers
  • attendance information
  • where parents/guardians can update student information such as emergency contacts, phone numbers, etc.

It is very important for parents to have access to ParentVue because it helps improve communication between home and school. You may access ParentVUE online, but for the best mobile experience, we encourage you to download the ParentVUE App from the Google Play Store and Apple Store.

Please stop by our front office if you need support setting up a ParentVUE account. A member of our office staff will be happy to assist you.

 

CANVAS

 Canvas provides a platform for teachers to create virtual classrooms. Canvas is a powerful tool used to support student learning. Instructional videos, resources, and student assignments can be found on Canvas to support classroom instruction.